Candidate Data Protection

1. Our Commitment to You

As a candidate on our platform, you are placing your trust in us with personal and professional information. We take that responsibility seriously. This page explains specifically how we handle candidate data — who sees it, how it's used, and how you can control it.

We are fully committed to complying with the Republic of the Philippines Data Privacy Act of 2012 (RA 10173) and its implementing rules and regulations enforced by the National Privacy Commission (NPC).

2. What Data We Collect from Candidates

Account Information

• Full name and email address
• Encrypted password (we never store plain-text passwords)
• Account creation date

Professional Profile Information

• Professional title and category
• City and province (location)
• Years of experience and professional summary
• Skills, tools, and certifications
• Expected rate (hourly or monthly)
• Job type and schedule preferences
• Availability status
• English proficiency level

Documents

• Resume / CV (PDF, DOC, or DOCX — max 5MB)
• LinkedIn profile URL (optional)

Activity Data

• Jobs you have applied to
• Date and time of applications
• Login activity

We do not collect government IDs, bank account details, TIN, SSS, PhilHealth, or Pag-IBIG numbers. If anyone claiming to be from Talent Frontiers asks for these, please report it immediately.

3. Why We Collect Your Data

We collect only what we need. Here is exactly why we use each type of data:

• Name & email — to create and manage your account and send you important notifications
• Professional profile — to display your profile to recruiters searching for candidates like you
• Resume — to allow recruiters to evaluate your qualifications for specific roles
• Skills & preferences — to match you with relevant job opportunities
• Location — to help recruiters understand your time zone and availability for remote work
• Application history — to show you which jobs you have applied to and track your activity
• Login activity — for security purposes to detect unauthorized access

We do not use your data for advertising, profiling for commercial purposes, or selling to third parties.

4. Who Can See Your Data

Registered Recruiters

Recruiters who have created a verified account on Talent Frontiers can view your:

• Full name, professional title, and profile summary
• Skills, experience, location, and availability
• Resume (if uploaded) and LinkedIn URL (if provided)
• Email address (for direct contact)

General Public (Not Logged In)

Visitors who are not logged in can see basic candidate profile information on the Browse Talent page (name, title, skills, location) but cannot access your email address, resume, or full contact details.

Talent Frontiers Team

Our internal team has access to your data only as needed to operate the platform, review profiles for approval, and respond to support requests. Access is restricted and monitored.

Third Parties

We do not share your personal data with any third parties except our infrastructure service providers (hosting, email delivery) who are bound by confidentiality agreements. We never sell your data.

5. Your Rights as a Candidate

Under the Philippine Data Privacy Act, you have the following rights which you can exercise at any time:

• Right to be Informed — You have the right to know what personal data we collect and how it is used. This page fulfills that obligation.
• Right to Access — You can request a copy of all personal data we hold about you. We will provide this within 15 business days.
• Right to Correction — You can update your profile information at any time through your candidate dashboard. For account-level corrections, contact us directly.
• Right to Erasure (Right to be Forgotten) — You can request deletion of your account and all associated data. We will process this within 15 business days, subject to any legal retention requirements.
• Right to Object — You can object to the processing of your personal data for specific purposes. We will honor your request unless we have a legitimate legal basis to continue.
• Right to Data Portability — You can request your data in a structured, machine-readable format.
• Right to Lodge a Complaint — If you believe your data rights have been violated, you may file a complaint with the National Privacy Commission (NPC) at privacy.gov.ph.

To exercise any of these rights, email us at info@talentfrontiers.ph with the subject line "Data Privacy Request."

6. How We Keep Your Data Safe

We implement multiple layers of security to protect your information:

• SSL Encryption — All data transmitted between your browser and our servers is encrypted using SSL/TLS
• Password Hashing — Your password is never stored in plain text. We use industry-standard hashing (WordPress bcrypt)
• Firewall Protection — Our platform uses Wordfence security to block unauthorized access attempts
• Secure Hosting — Our servers are hosted by Hostinger with enterprise-grade security infrastructure
• Access Controls — Only authorized team members can access the platform backend
• Regular Backups — We maintain regular encrypted backups of all platform data

In the event of a data breach that affects your personal data, we will notify you and the National Privacy Commission within 72 hours as required by law.

7. How Long We Keep Your Data

We retain your personal data for as long as your account is active. Specifically:

• Active accounts — Data is retained for as long as you maintain an account on the platform
• Deleted accounts — Upon account deletion, your profile is removed within 30 days. Some anonymized data may be retained for analytics purposes
• Application records — Records of job applications are retained for 12 months after the application date
• Inactive accounts — Accounts with no activity for 24 consecutive months may be deactivated. You will be notified by email before deactivation

You may request immediate deletion of your data at any time by contacting us at info@talentfrontiers.ph.

8. Protecting Yourself from Scams

To protect yourself while using our platform:

• Never pay fees to apply for jobs listed on Talent Frontiers — all applications are free
• Never share your government ID numbers, bank details, or financial information with recruiters through our platform
• Be cautious of job offers that seem too good to be true or request unusual personal information
• Always verify the legitimacy of a company before sharing sensitive information outside the platform
• Report suspicious job listings or recruiter behavior immediately to info@talentfrontiers.ph

We review all reported listings and take action within 24 hours of receiving a valid report.

9. Data Protection Officer

Talent Frontiers has designated a Data Protection Officer (DPO) responsible for overseeing compliance with the Data Privacy Act and this policy.